How To Use Google Drive

Objective of the Video

The video aims to introduce the course “How to use Google Drive effectively” by highlighting the significance of Google Drive for personal and business use.

Key Learnings from the Video

Google Drive, initially considered a convenient word processor, has evolved into a vital daily tool for storing personal data and running businesses efficiently. The video covers several aspects:

1. Why Google Drive is Useful for Businesses:

• Accessibility: Data can be accessed from personal computers, laptops, and mobile devices.
• Collaboration: Facilitates efficient collaboration among team members, especially in a work-from-home setting.
• Data Security: Offers security options to ensure the protection of data.
• Cost Savings: Using G Suite, which includes Google Drive, can save money compared to purchasing Microsoft Office.
• Variety of Services: Google Drive encompasses various tools such as Google Sheets, Documents, Slides, Drawings, Forms, Gmail, and Calendar.

2. Functions of Google Drive:

• Quick File Search: Utilize the search option for efficient file retrieval.
• Easy File Sharing: Grant different access rights (Viewer, Editor, Commenter) to users as needed.
• Real-time Updates: Any changes made to documents are automatically updated online and shared with collaborators.
• Conversion of MS Office Files: Google Drive can convert Microsoft Office files to Google Doc files, saving money and space.
• Ample Storage: Provides 15 GB of free storage, with paid options starting from 30 GB.
• Color-Coding Folders: Organize folders effectively by assigning color codes.
• Shortcuts: Use shortcuts to enhance speed and efficiency.

3. Google Drive Course – Topics:

• Home Layout
• Google Drive Basic Settings
• Folders:
  • Features
  • Management
  • Adding Stars
  • Downloading
  • Renaming
  • Deleting
• Folder & File Sharing
• File Management Module:
  • Moving Files
  • Converting Files
  • Creating Sharable Links
  • Renaming Files
  • Copying Files
  • Downloading Files
• Advanced Search
• Uploading Bulk Folders & Files
• Priority Labeling & Time-Based Access

4. Google Drive Course – Expert:

• Trainer: Mr. Sujit Bhattacharjee
• Expertise: Senior trainer at CEOITBOX, providing automation technology training to entrepreneurs.

Key Outcomes of the Video:

• Effectively use Google Drive tools for increased productivity.
• Utilize the file management module to create shareable links.
• Implement security options in Google Drive for data protection.
• Collaborate efficiently with team members using Google Drive.